Basic Information

Reference Number

0000292289

Issuing Organization

BGIS - PWGSC RP1

Owner Organization

BGIS

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

GOC5878469-CT-REV

Title

Contractor-Air System Work

Source ID

PU.DP.Que..8088.29965.C210302

Details

Location

Canada, Ontario, ON - 45 - Essex

Delivery Point

2900 Hayes Road
Windsor, Ontario
Canada N8V 0A1

Purchase Type

One Time Only- Delivery Date:Mar 13, 2026

Description

Scope of Work/Overview:
Need to have air exhaust system put in Room 117B to account for new room going in. Consultant to determine room load calculations and determine if exhaust fan is capable of providing sufficient cooling. If exhaust fan is not sufficient for room load, consultant to determine size of cooling system to be installed and include in scope of work.
The intent of this project is to provide cooling to the new server space. There is an existing room 117B which is getting converted to a server room and therefore is in need of cooling. The consultant shall carry out a detailed investigation and determine if an exhaust fan would be adequate for the cooling load or if a separate cooling unit would be needed to cool the new server space. The consultant is to provide the new cooling equipment along with all related systems, controls and connections. Scope of Work/Overview:
Need to have air exhaust system put in Room 117B to account for new room going in. Consultant to determine room load calculations and determine if exhaust fan is capable of providing sufficient cooling. If exhaust fan is not sufficient for room load, consultant to determine size of cooling system to be installed and include in scope of work.
The intent of this project is to provide cooling to the new server space. There is an existing room 117B which is getting converted to a server room and therefore is in need of cooling. The consultant shall carry out a detailed investigation and determine if an exhaust fan would be adequate for the cooling load or if a separate cooling unit would be needed to cool the new server space. The consultant is to provide the new cooling equipment along with all related systems, controls and connections. Scope of Work/Overview:
Need to have air exhaust system put in Room 117B to account for new room going in. Consultant to determine room load calculations and determine if exhaust fan is capable of providing sufficient cooling. If exhaust fan is not sufficient for room load, consultant to determine size of cooling system to be installed and include in scope of work.
The intent of this project is to provide cooling to the new server space. There is an existing room 117B which is getting converted to a server room and therefore is in need of cooling. The consultant shall carry out a detailed investigation and determine if an exhaust fan would be adequate for the cooling load or if a separate cooling unit would be needed to cool the new server space. The consultant is to provide the new cooling equipment along with all related systems, controls and connections.

Anticipated award date: June 13, 2025
Anticipated construction end date: March 13, 2026

Dates

Publication

Apr 29, 2025 01:15 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

May 07, 2025 02:00 PM EDT

Questions are submitted online

Yes

Closing Date

May 14, 2025 02:00 PM EDT

Job-Walk Visit

May 05, 2025 10:30 AM EDT

Contact Information

Rajesh Gupta

289-654-4146

rajesh.gupta@bgis.com

Required Acknowledgement

GOC5878469-CT-REV

By submitting our response to this solicitation, we confirm that we have read and agrees to comply with the terms and conditions of this ITT, and we agree to provide, upon request, all documentation without modification as defined in this ITT.
BGIS reserves the right to reject our submission should BGIS fails to receive the required documentation.

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

May 05, 2025 10:30 AM EDT

Location

2900 Hayes Road, Windsor, Ontario

Event Note

Proponents are to meet at the Front Lobby of the Building and are to ensure that they register their name and title as well as their company name with BGIS.

Bidders are advised that there will be an OPTIONAL site visit to be held on the date and times specified within the item 2.6.15 in the ITT document. A maximum of one representative of each Bidder, or its authorized representative is permitted to attend the OPTIONAL site visit. Attendees will meet the BGIS representative at the 2900 Hayes Road, Windsor, Ontario. Bidders are advised that they must preregister via email, and on behalf of their authorized representative including sub-contractors, to the procurement specialist named in this ITT (rajesh.gupta@bgis.com) by the date indicated in item 2.6.15 (May 1, 2025 before noon) to be authorized to access the site. Failure to register may result in the Bidder’s representative being refused access to the site. BGIS will contact all Bidders that register and confirm the site visit time in the case when there are multiple site visit times. For mandatory site visits, Bidders are only required to attend one scheduled site visit to be eligible to bid. Bidders will be notified of any changes to the date of the site visit by Addenda. Bidders cannot use a representative from another Bidder as its authorized representative to attend the site visit.
For details of the Site Visit, please refer to item 2.7 in the ITT document.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	As defined in the solicitation document	Yes	No
No entries

Additional Bidding Instructions

All respondents must submit their questions for clarification on this portal only at www.bgis.merx.com. Request for clarification delivered by any other method will not be accepted.

Check Section 5.3.4 in Invitation to Tender (ITT) document for Mandatory Requirements.

Vendor must submit Bid Bond & Agreement to Bond/Consent to Surety or Bid Irrevocable Standby Letter of Credit for Bid over $100,000.00 in Merx with the name of Obligee as “BGIS Global Integrated Solutions Canada LP”

For this specific project, the minimum-security requirement on Personnel Clearance Level is PWGSC Reliability & RCMP Facility Access 2 (FA2) and on Organizational Level is Designated Organizational Screening (DOS).

Required Qualification

Property Management Supplier Compliance (BGIS - RP4)